Team leaders and managers

Empower your care teams with accurate time management and login access, with the leading staff management software

Every team manager and leader in the care industry knows that the most important part of the role is ensuring that the client always has the high-quality care their support plan demands.

Rostrata’s team manager dashboard highlights potential issues and shares a real-time view of staffing with log-in and out times as well as GPS location.

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Creating rosters was traditionally a time-consuming, paper-based activity for managers who would need to send shift requests out to staff via e-mail and wait for responses, creating more paperwork.

Rostrata lets admin teams build a rota around the client and their weekly plan, letting team managers see at a glance the support plan hours and total contracted hours for staff members.

Drag and drop staff onto individual shifts, linking shifts if they are overnights. Shifts are colour coded to match the level of competence required; if a member of staff is dropped into that shift who doesn’t have the required training or skill, Rostrata will alert the team manager.

This efficient use of staff deployment and competency levels is another benefit of our smart rostering system,both for the provider and the commissioner. Once the roster for a week is complete, template it for future weeks, with staff automatically receiving a notification asking them to confirm shifts.

This clear, cloud-based system leads to fewer missed shifts, and less overtime. Team Managers are also far more in control of what's actually happening on the “shop floor”.

Got a member of staff contracted to 37.5 hours?

See at the touch of a button whether they’ve been rostered for their 37.5 hours, including non-direct care rostering such as training, admin or leave.

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Managing timesheets with Rostrata

The days spent collating timesheets are over. Through the rostering and clock-in data, Rostrata automatically generates a timesheet that includes completed shifts, annual leave and training days. Approve with one click and send to finance.

The app gives team managers and leaders a better understanding of care plans and allows them to allocate the right level of support from the start.

Team Managers are often dealing with more than one package - some might be complex cases that require 2-1 care 24/7, some might be less than that. They might be able to take on more packages with our system, but My Life prefers to justify Rostrata as a means by which they can spend more time visiting clients, support them, and ultimately make their lives better.

Effectively, the app gives Team Managers and Leaders a more thorough understanding of support plans and the importance of requesting the correct level of support from the start.


It saves me so much time because I can roster for a number of weeks, or click a button to approve timesheets and payroll. More than that, the care delivery via Rostrata now works like an instant evidence tool, rather than relying on a paper trail of anecdotal evidence should we be overdelivering against the budget.

Matt – Team Manager, My Life