Administrators and financial controllers
You will be more than aware of the time it takes to roster staff, print and collate timesheets and generate payroll for care packages, while staying in control of budgets.
In Rostrata, each client is allocated a care and support planner, a one-stop place where you can manage the operational scope of a care package. An administrator, team manager or one of our onboarding experts (additional fee for this service) imports the support plan details; how many hours the client has support for and the charge rate, competency levels and relevant staffing resource required.
This generates a blank roster with the competency levels required, ready to be populated by the relevant staff members who have been input on the system. Alocura can assist with the onboarding and set-up of this system.
Real-time reporting offering full, instantaneous payroll data, saving up to 40% of an administrator’s weekly workload
Easily output all the data Rostrata collects for clear and reporting to commissioners and funders. With Rostrata, what was a day-long audit process for a care package now takes under 30 minutes. Save an incredible 94% of your audit time.
Our main components will save your operation time and money
0%savings in management and administration costs
0%increase in support plan revenue generated
0%increase in Gross Margin Contribution
0%overall increase in contracted hours delivered
Rostrata allows your care business to see immediately if there is going to be an issue with additional resources or competency levels for a package - or if there are efficiencies that can be made. Gain complete control of what is happening during any week of care provision with Rostrata.
When staff have been rostered by Team Managers and completed their shifts, timesheets are automatically generated and a one-click payroll approval system generates an instant report for finance so they can pay staff.
For administrators, Rostrata is also a fantastic audit tool for both provider and the funder. Instantly tell a funder exactly how their money has been spent - unique in terms of the ability to drill down into the exact, transparent competency levels of every member of staff providing care on that package.
Working with several clients means I used to have to complete a timesheet for each one, and I didn’t always make them very legible. I was getting calls from the team manager and the admin department all the time. Now this takes no time at all, and I’ve got complete peace of mind that once I clock in and out, I know that my wages are going to be right. I also find it really useful to have a digital record I can check at any time of where I’m supposed to be and who I’m working with. There’s no confusion anymore, everything is completely simplified. I can just turn up to work, clock in, and concentrate on what I’m contracted to do; provide high-quality care.Amber, PA – My Life
Operating a profitable care company that also gives tangible outcomes for the people it supports is incredibly challenging. Rostrata has made the days of juggling countless spreadsheets and trying to interpret budgets and spend a thing of the past. Finally we can concentrate on delivering an efficient, financially sustainable and personalised service.Caroline Tomlinson – Chief Executive, My Life
It saves me so much time because I can roster for a number of weeks, or click a button to approve timesheets and payroll. More than that, the care delivery via Rostrata now works like an instant evidence tool, rather than relying on a paper trail of anecdotal evidence should we be overdelivering against the budget.Matt – Team Manager, My Life
This isn’t just a roster system, it’s a tool to effectively manage a care budget for clients and staff. Strategically, for a care provider to be able to track the exact costs of a care package against the budget at any time is really important.Lynn Cottriall – Financial Administrator, My Life
Team Managers and Team Leaders understand within minutes of putting together their first roster how much time this will save them at the planning and payment stages of the process - and they have complete control of what is happening during the week on their packages. Strategically too, for a care provider to be able to track the exact costs of a care package against the budget at any time is really important.
This system allows you to see immediately if there is going to be an issue with additional resources or competency levels for a package - or even if there are efficiencies that can be made.